Accessing the Learner Information System for Private Schools
The Learner Information System (LIS) is DepEd’s central platform for recording and managing learner information. Private schools use it to maintain enrollment records, update learner profiles, process school transfers, and support official reporting requirements.
Access depends on an authorized school account and the correct user role. School heads, registrars, and designated LIS coordinators should follow their division’s procedures before attempting to create, edit, or submit learner data.
Because account privileges and reporting schedules may change, private schools in Ozamiz City should also monitor official DepEd announcements and coordinate with the Division of Ozamiz City when an issue cannot be resolved through the portal.
Confirm school eligibility and authorization
Before accessing LIS, confirm that the private school is recognized or authorized to operate and is included in the applicable DepEd records. The school head should designate a responsible personnel member to manage learner information and coordinate with the division.
The designated user should prepare official school details, contact information, proof of authority, and any documents requested by the Schools Division Office. Personal accounts should not be shared among several employees because every action in LIS should be traceable to an authorized user.
Schools can review the division’s organizational structure to identify the offices and personnel responsible for administrative or technical concerns.
Prepare the required account details
An LIS account generally requires a valid username, password, school identification details, and an active email address or contact channel. The school should use official information that matches its DepEd records. Inconsistent school names, codes, or contact details can delay account validation.
Keep the following information available before requesting access:
- School name and official school ID, when applicable
- Name and designation of the school head or authorized LIS user
- Official email address and mobile number
- Recognition, permit, or authorization details
- Endorsement or request documents required by the division
Avoid using a personal email address when the school has an official account. Store login credentials securely and limit access to personnel who have a legitimate reporting function.
Open the official LIS portal
Use a current browser and go to the official DepEd LIS website by entering the portal address directly or following a link published through an official DepEd channel. Check that the website uses a secure connection and that the page is the legitimate DepEd service before entering credentials.
Select the appropriate login option and enter the assigned username and password. If the portal displays a school, role, or division selection, choose the details that correspond to the private school’s approved account.
A user who has not yet received credentials should not register an unrelated account or borrow another school’s login. Instead, the school head or authorized coordinator should contact the Division Planning and Research, Information Technology, or other designated LIS support office for the current account-creation procedure.
Complete learner information tasks
After signing in, review the dashboard and confirm that the school profile and user role are correct. Depending on the account’s permissions, the user may be able to enroll learners, search existing records, update learner profiles, process transfers, and generate school reports.
Search for an existing learner before creating a new record. Duplicate profiles can produce inaccurate enrollment totals and complicate learner movement between schools. Check names, birth dates, learner reference numbers, grade levels, and other identifying details carefully.
Enter information exactly as supported by official school records. Save changes regularly, review entries before submission, and retain approved documents according to the school’s records policy. A learner reference number should be handled as confidential information and disclosed only for legitimate education-related purposes.
| Task | Responsible personnel | Important check |
|---|---|---|
| Account request or validation | School head or authorized coordinator | School details match DepEd records |
| Learner search | Registrar or designated LIS user | Search before creating a new profile |
| Data entry and updates | Trained school personnel | Use verified supporting documents |
| Transfer processing | Authorized school and receiving school users | Confirm learner identity and status |
| Report submission | School head or assigned approver | Review totals and deadlines |
Protect records and resolve access issues
LIS contains sensitive learner and personnel information, so users should sign out after every session, avoid saving passwords on shared computers, and never send credentials through unsecured messages. Schools should also review user access when an employee transfers, resigns, or changes duties.
For forgotten passwords, use the portal’s official recovery process if available. If the registered email is inactive, the account is locked, or the school profile is incorrect, document the error and contact the appropriate division support office. Include the school name, user role, screenshots when permitted, and a clear description of the problem.
Recommended account practices include:
- Assign one accountable LIS coordinator and one authorized alternate.
- Maintain a secure record of school credentials and access history.
- Validate learner data against enrollment and supporting records.
- Review submitted reports before division deadlines.
- Report duplicate records, unauthorized access, or suspected data loss promptly.
Keep the school account current
Private schools should periodically verify their contact details, authorized users, school status, and assigned roles. Updates are especially important before enrollment periods, learner movement transactions, and scheduled reporting activities.
School heads should brief staff on privacy, proper data entry, and the difference between viewing, editing, and submitting records. A short internal checklist can reduce errors and ensure that the person using LIS has current authorization.
For official guidance, follow announcements from DepEd and the Division of Ozamiz City rather than relying on old screenshots or informal instructions. Begin by confirming your school’s authorization, preparing the required documents, and coordinating with the designated division office for account activation or correction.