Division ICT Coordinator Quarterly Meeting Schedule

DepEd Ozamiz’s online portal is the official channel for division memoranda, administrative and instructional forms, procurement notices, job postings and disaster-risk reduction updates. The schedule of the Division’s Quarterly Meeting with School ICT Coordinators gives schools a regular point to review digital priorities and system readiness.

Each gathering supports public and private schools by connecting coordinators with division personnel who manage instructional technology, document tracking, attendance, biometrics and links to regional and national DepEd systems.

Read each confirmed schedule in Philippine Standard Time and treat the latest memorandum as controlling. The meeting mode, venue or platform, registration deadline and agenda may change when school activity or an official directive requires adjustment.

This guide helps coordinators prepare evidence, understand quarterly expectations and participate remotely from Australia without confusing local school calendars with those in Ozamiz City.

Meeting purpose and participation

The quarterly session is an operational checkpoint for technology planning rather than simply a status report. It gives schools a forum to identify common faults, coordinate use of division systems and agree on support for teachers, learners and administrators.

School ICT coordinators are the main participants, with school heads, division technical personnel and relevant administrative staff contributing decisions and records. Private-school representatives also attend, ensuring shared system requirements are addressed without losing school-specific needs.

Quarterly cycle and working agenda

The school-year cycle is organised around four meeting windows:

A confirmed meeting should show the registration time, start and finish times, venue or online platform, pre-reading deadline and contact for technical access. The session agenda normally moves from division updates to system walkthroughs, breakouts by school type or cluster, ticket triage and an action register.

Keep attendance records separate from discussion notes unless the division directs otherwise. Participants should receive the final programme before the meeting and use the named DepEd channel for questions that must be answered during the session.

Preparation and supporting evidence

Coordinators should arrive with a current device inventory, internet and power contingency status, list of unresolved tickets, staff-training requests and examples of system errors. Screenshots should use test accounts or remove student names, and supporting files should follow the division’s approved submission channel.

Backups, account ownership and access continuity need particular attention. A record of administrators for attendance, biometric and document-tracking systems helps prevent delays when a coordinator is absent. Bring only information needed for the agenda, and do not send personal data through personal email or unapproved messaging applications.

Curriculum implementation and digital readiness

The revised curriculum affects not only lesson content but also the devices, connectivity, teacher training and digital resources required for delivery. The division’s public hearing notice provides relevant context for implementation planning, and ICT coordinators can use it to check whether school technology plans match curriculum priorities.

A practical digital-readiness review covers internet capacity, shared-device access, file storage, presentation equipment and technical support during class hours. Findings should be grouped into urgent faults, scheduled upgrades and longer-term resource requests, making later procurement discussions easier to justify.

Continuity planning for disruptions

Ozamiz’s typhoon, flooding and power-interruption risks make continuity planning a regular responsibility rather than an occasional exercise. A general resource on syndromic surveillance guidance can help teams understand how health-event information may support early responses, while each school retains responsibility for official health and division notifications.

The quarterly review should test contact lists, backup access, offline teaching materials, device charging arrangements and recovery priorities. It should also confirm how campuses will report attendance, distribute work and communicate reopening decisions when a disruption lasts beyond one school day.

Australian context for remote participants

Remote participants should convert Philippine Standard Time before joining. Ozamiz uses UTC+8, while Sydney, Melbourne and Brisbane are two hours ahead under Australian Eastern Standard Time and three hours ahead when daylight saving applies, so a 9:00 a.m. Ozamiz meeting begins at 11:00 a.m. or noon in those cities.

Australian schools generally operate on four terms, but start dates, public holidays and examination periods vary by state. Participants should not use an Australian term calendar to infer a DepEd deadline; the memorandum’s Philippine school-year dates govern, including any suspension or rescheduling.

Australian organisations handling comparable records also consider the Privacy Act 1988, the Australian Privacy Principles and guidance from the Office of the Australian Information Commissioner, alongside Philippine data-protection requirements. Many schools use Google Workspace for Education or Microsoft 365 Education, while device purchasing may involve JB Hi-Fi, Officeworks or specialist education suppliers. DepEd participants must still use approved platforms and Philippine procurement rules.

Act on the quarterly meeting cycle

The four windows create a consistent planning rhythm, but the latest memorandum supplies the confirmed particulars for each meeting:

Quarter Main window Operational focus Required output
1 Opening of school year Enrolment, connectivity and device readiness School readiness report
2 Midyear teaching period Curriculum delivery and user support Support priorities and training requests
3 Assessment period Attendance workflows and system repair Remediation list with owners
4 End of school year Reporting, archiving and budget planning Closeout actions and next-year plan

Open the DepEd Ozamiz portal, locate the current quarterly-meeting memorandum and record the confirmed date, Philippine start time, attendance method and evidence deadline. School heads should confirm their ICT coordinator and alternate representative, while coordinators should submit their inventory status, unresolved issues and agenda questions through the official channel.

Attend with the action register, identify the owner and due date for each agreed item, and monitor the portal for follow-up memoranda, forms and disaster-risk notices. Submit the delegate list and preparation pack before the stated deadline so the division can turn quarterly feedback into clear support for public and private schools.